CargoX | Why blockchain document transfer differs from emailing a PDF
Why The CargoX Platform
Platform Help Login Register
Exporting to Egypt? Prepare for Egyptian ACI NOW. Start here

Why blockchain document transfer differs from emailing a PDF

June 17, 2020, 11:15 a.m.

Simon Ručigaj,
digitalization advisor and communication manager



The complete digitalization of original document processes is a big challenge and companies have been in various stages of digital transformation for a while now, with recent events bumping efforts up a notch. 

Shipping, trade, financial, and other companies who need to issue, receive, process, store, and archive documents of title and other original documents are looking at several options, various technologies, and different methods of handling the issue. 

Most have plenty of experience with sending PDF documents over email, but there are issues with that which cannot be resolved with existing email technology. This is where digital platforms for original document exchange and processing step to the forefront. And, among them, the newest blockchain platforms are at the cutting edge!

The CargoX Platform for Blockchain Document Transfer has numerous advantages over simply emailing PDFs or other types of documents, and even over expensive centralized document management and processing solutions. 

Transfer ownership

When you transfer documents electronically, you actually transfer ownership of the document, and blockchain technology lets you state/prove ownership at any time with your unique private cryptographic keys. It is like handing the document over to somebody in person! 

Control the original

The underlying blockchain technology creates a document transaction, similar to a banking system - but even more resilient and tamper-proof. So within the platform, there is always one unambiguous document, and that document is electronically signed. Nobody can tamper with its content unlike email, where copies of the document could be flying around modified and multiplying without control. 

Trace the steps back

A blockchain document platform enables you to audit and trace all the transactions within a specific workflow back to the originator of the document and the workflow. The proof is cryptographically strong and secure beyond question and it can easily be upheld in the court of law. Nobody can centrally enter a database and forge data, seals, or even document transactions. 

No spying upon

All the original document contents are encrypted with military-grade cryptography and protected by private encryption keys. No unauthorized person can peek into the document’s content by disabling or decrypting that content - there are no central servers under the control of a single entity, and the public infrastructure for private keys is completely decentralized. 

Permanent visibility

Once a document is created or uploaded, sealed and sent, the transaction is visible on a public blockchain - but the sender, recipient, and content of the transfer are kept cryptographically confidential. Each party in the process can see when transactions are being confirmed and when the document is delivered to the recipient. 

With email, there are cases when messages are sent, but not received, and it is sometimes ridiculously difficult to debug the message delivery process.

No size limits

There are no size limits when transferring original documents digitally through a blockchain document transfer platform. So it is no problem if the envelope contains multiple documents of different types. Email, on the other hand, is usually limited, which can cause delivery failures and processing hiccups. 


Read more about the CargoX Platform Request a demo

Other blog

How GROW MY TREE will plant 10,000 trees for CargoX in Africa and why this matters
18 Apr 2023
We have partnered with GROW MY TREE to support global reforestation with regional efforts in the Southern Hemisphere of Planet Earth and promote the rapid adoption of electronic trade documents that CargoX has been pioneering.
WCO news: Egypt adopts innovative trade document exchange system
7 Dec 2022
An overview of the Egyptian adoption of innovative trade document exchange system, written by Gamal Kotb, General Manager at MTS and Igor Jakomin, Deputy CEO at CargoX, published originally in WCO News 99- Issue 3 / 2022 > Dossier: Disruptive Technologies, by World Customs Organization.
EU customs single window system promises one-stop-shop for customs formalities
17 Nov 2022
The Council of the European Union has made a leap forward by adopting new rules for a single window solution for customs processing and digital collaboration between customs and related authorities.
MLETR opening the door for electronic trade documents
5 Oct 2022
Last year saw tremendous growth in commitments to digitise international trade document flows and to accept electronic bills of lading and other electronic trade documents as standard and legally valid documents. Let's take a look at the progress in MLETR adoption and related activities.
DCSA eDocumentation standardization initiative overview and achievements
15 Sep 2022
DCSA’s major effort in the past three years has been overall standardisation of end-to-end document processes, with detailed data models and provision of interconnectivity for various platforms, which can self-certify compliance to various standards.
Document Management System vs. Document Transfer System
20 Jul 2022
When talking about electronic trade documents, it is important to outline where the document transfer systems touch and overlap with electronic document management systems, and what the main differences and advantages are.
How delegating makes filing Egypt ACI easier for principals through representative companies
23 May 2022
The CargoX Platform introduces delegations functionality to help principals delegate ACI filing to representative companies.
Blockchain document transfer: understanding the technology and its uses
26 Apr 2022
An overview article published in the World Customs Organization's News Magazine, written by Vjeran Ortynski, CBDO, CargoX, and Janez Kranjc, PhD, Chief Blockchain Officer, CargoX
In conversation: Vjeran Ortynski and Gamal Kotb, GM, MTS, about the CargoX and NAFEZA integration benefits
5 Apr 2022
The Egyptian Government has recently extended the ground-breaking customs project with CargoX (see the details here). Vjeran Ortynski, CBDO, CargoX, used this opportunity to talk to Mr. Gamal Kotb, GM, Misr Technology Services (MTS), to explain the benefits of this collaboration for the exporters, importers, and Egyptian governmental agencies.
International groups and frameworks for fast-tracking global trade document digitization
22 Mar 2022
CargoX has built a disruptive electronic trade document exchange platform with a neutral, public Ethereum blockchain. But despite the truly (r)evolutionary dimension, It is our goal for the CargoX Platform to be compliant with new and emerging industry standards. Some efforts among these are truly monumental and have started to gain traction and show real benefits for companies and organizations taking part in global trade.

Your free demo session with our experts

Please fill out the form below, and we will get back to you as soon as possible.

Trying to download the logo?

We have a better idea! Find high quality visuals in our press kit section.

Visit press kit